Schedule of Services

Our Argus staff includes licensed Community Association Managers supported by outstanding accounting, administrative and clerical personnel, backed up and supported by our Managing Partners. Argus routinely provides the following services; however, we are available to provide support in other areas as needed. Our commitment is to provide outstanding service to our customers.

Our mission as a property management company is to provide the highest quality service to our clients, while acting in the most professional and courteous manner. We strive to ensure that the values of the properties we manage are enhanced by the services we provide and that our clients both benefit financially, as well as improve their lifestyle by being associated with our company.

Fiscal Management:

    Assessments:
  • Maintaining assessment rolls including coordination of closing information with the title companies
  • Coordination of the preparation and distribution of assessment coupon books to each association member
  • Collection and deposit of assessments into association bank account insured by the FDIC
  • Preparation and processing of past due notices, assisting the Association attorney with intent to lien notices and liens in accordance with the policies of the association
  • Establish operating and reserve bank accounts
  • Collection of special assessments
    Accounting:
  • Preparation of monthly and year-end financial statements
  • Preparation of supporting financial reports including detailed general ledger, cash receipts and disbursements registers
  • Maintaining and updating detailed accounts receivable reports including aging reports
  • Maintenance of association bank accounts
  • Preparation of monthly bank reconciliation
  • Preparation of annual template budget for the Board or Finance Committee
  • Preparation and approval of disbursements in accordance with the terms of approved vendor contracts as authorized by the budget or the Board of Directors
  • Payroll, Human Resources, and Benefits Administration thru Oasis Outsourcing
  • Maintenance of current roster of owners
    Tax and Association Reporting:
  • Preparation of IRS Form 1099 for vendor payments
  • Coordination of the preparation and filing of Federal tax returns
  • Preparation and filing of Annual Report required by the Florida Department of State
  • Coordination and oversight of financial audits or reviews by independent CPA if required by statue or requested by the Board

Community Association Management:

    Property Maintenance:
  • Perform regular inspections of the associations' common areas and facilities, and monitor their condition and maintenance needs
  • Prepare written inspection reports
  • Assist the association in locating and contracting with the best maintenance providers available, taking full advantage of our knowledge and relationships developed through our experiences with other associations
  • Assist in securing competitive bids on services and products for the association to obtain the highest quality and value
  • Coordinate and monitor the activity and performance of maintenance providers
  • Confirm that maintenance providers are properly insured
  • Perform regular inspections of the physical appearance and condition of the member properties to assess compliance with the covenants, restrictions, and by-laws of the association
  • Follow up on complaints of violations or maintenance issues received from association members or the Board
  • Issue violation notices and take other appropriate action necessary to resolve a violation in accordance with the association documents and instructions of the board
  • Process Architectural Review Board applications
  • Provide assistance in obtaining property and liability insurance for the association
  • Provide assistance in reporting and filing of insurance claims on behalf of the association
    Association Governance:
  • Prepare monthly Management Reports for the Board of Directors summarizing significant events and actions for the period
  • Community Association Manager will attend Board of Directors meetings, special meetings and annual meetings
  • Managers will take minutes of Board and Annual meetings
  • Advise Board of items that may be appropriate for meeting agenda
  • Arrange for transcription of minutes upon request of the Board
  • Prepare and mail proper notice for Board, annual, and special meetings
  • Facilitate communications between the members and the Board
  • Assist in the conduction of Board meetings
  • Coordinate mailings to owners
  • Coordinate annual membership meeting
  • Establish annual Association goals with the Board of Directors
    Maintenance of Association Records:

    We act as custodian of official records and files of the Association including;

  • Minutes of Board meetings, special meetings and annual meetings
  • Annual and special meeting attendance records
  • Accounting records including cash receipt and disbursement records
  • Federal and State tax returns and other tax related records
  • Annual corporate filings
  • Insurance Records
   Please complete the form and submit for a free, no obligation quote.
Name of Association:
Contact Person:
Address:
City: State: Zip:
Email Address:
Phone Number:
Type of Association: Condo HOA Others
Number of Units: Sections: Yes No Number:
Assesments: $ Monthly Quarterly Annual
Number of board meetings:
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Facilities: Clubhouse Pool Lakes Maintenance-Free
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